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Mattson Resources
https://www.mattsonresources.com/wp-content/uploads/2022/01/sm-logo-200x200-1.png
http://www.mattsonresources.com
http://www.mattsonresources.com
USD
80
90
HOUR
true
Mattson is working with an exciting global company that owns, develops and manages industrial real estate including logistics facilities, warehouses, retail outlets, business parks, and Data Centers. They are looking for a Construction Contracts Administrator
What you will get:
Provide critical support to the Project Development Team. Review of construction and consultant proposals, risk management and drafting of contract and change directives. Detail job cost budget management and cash forecasting monthly. Management of invoices and contractor progress billings to include a thorough review of contract requirements, backup and lien releases for coding and routing via Yardi workflow for approvals. Participation with and in meetings with General Contractor and Consultants to aid in change management by assisting with timely notifications. Assist with the coordination required to interface with the various governmental agencies to start and close out projects. Construction Contracts Coordinator will be the key point of contact between the field and main offices. Â
Duties and Responsibilities:
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HYBRID-Construction Contracts Administrator
Posted: 07/17/2024
2024-07-17
2024-10-05
Employment Type:
Direct Hire
Industry: Administrative assistant
Job Number: 20636
Pay Rate: 80-90
Job Description
Mattson is working with an exciting global company that owns, develops and manages industrial real estate including logistics facilities, warehouses, retail outlets, business parks, and Data Centers. They are looking for a Construction Contracts Administrator
What you will get:
- Hybrid schedule
- Competitive salary
- Company bonus including short term and long-term stock incentives
- Health, dental, vision
- 401K
- Paid holidays
- Opportunity for growth
- Fun and collaborative work environment
- An incredible leadership team that cares about your development
Provide critical support to the Project Development Team. Review of construction and consultant proposals, risk management and drafting of contract and change directives. Detail job cost budget management and cash forecasting monthly. Management of invoices and contractor progress billings to include a thorough review of contract requirements, backup and lien releases for coding and routing via Yardi workflow for approvals. Participation with and in meetings with General Contractor and Consultants to aid in change management by assisting with timely notifications. Assist with the coordination required to interface with the various governmental agencies to start and close out projects. Construction Contracts Coordinator will be the key point of contact between the field and main offices. Â
Duties and Responsibilities:
- Maintains meticulous progress tracking tools including databases, spreadsheets, and computer-based applications to generate accurate reporting for budgeting and cash forecasting.
- Create, assemble, and distribute reports internally and externally as required for the team.
- Maintains file server structure and manages project document control. Partner with General Contractor and Consultants to ensure all project documents are organized and current (construction documents, testing, and inspection reports, change order management documents, etc.)
- Coordinates and participates in various meetings and events.
- Interface and with contractors, vendors, consultants, and governmental agencies.
- Coordination and assembly of change directive documentation, construction change order requests, proposals, and related construction documents.
- Review contractor progress billings to confirm the billing package is complete with all required back-up, Architect Certification, lien release documents prior to payment release.Â
- Review and coding of all project related invoices in compliance with contract documents and approved budget.
- Maintain accurate tracking and reporting of project cost management to include budget and cash forecasting.
- Communicate & coordinate with internal Contracts and Insurance Administrator relating to consultant, contractor, and vendor insurances to ensure compliance with the contract documents and Goodman requirements.
- Attend weekly project meetings with the General Contractor, Design Consultants, and misc. vendors to provide aid in expediting required tasks. Coordinate with Construction Managers to identify required actions by the Development Team and manage distribution and incorporation into ongoing project task list.
- Attends and participates in internal and external meetings within the organization in support of the development and construction team efforts.
- Assist with the coordination required to interface with the various governmental agencies to start and close out projects.
- Minimum of 3 years of development or construction industry project administration experience.
- Associate Degree (Bachelor’s Degree preferred), or equivalent experience.
- Significant experience and knowledge in Accounts Payable processes
- Knowledgeable in budget tracking and basic contract/accounting terminology.
- Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
- Builds effective relationships with associates, design team, contractors, consultants and the multiple agencies typically encountered in the development industry. Actions should reflect and support company core values.
- Able to write clearly and concisely in a variety of communication settings and styles.
- Open to change and can learn quickly when faced with new opportunities and challenges.
- Exhibits commitment to quality by evaluating project-related processes and making necessary changes to make improvements, and meeting/exceeding internal and external expectations.
- Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments and meet deadlines.
- Acts in a manner of integrity that demonstrates support for the company values and the employees, while maintaining constant focus on completing tasks with integrity.
- Strong computer skills in word processing, spreadsheet, scanning, database software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft Products (e.g., Word, Excel, Office, Outlook)
- Experience with SharePoint technology a plus
- Experience with Yardi budgeting software a plus
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