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Legal Secretary - Irvine Law Firm

Irvine, CA 92614

Posted: 04/24/2024 Employment Type: Direct Hire Industry: Legal Secretary Job Number: 20566 Pay Rate: 70,000 - 85,000

Job Description

Legal Secretary - Irvine Law Firm 
Onsite position: Monday - Friday 8:00 AM – 5:00 PM
Salary - $70,000 - $85,000 w/annual bonus 
3 - 4 + years Law Firm experience, position offers training, mentoring and career advancement. We offer an Amazing company culture and support work life balance.  We have a beautiful office and are seeking a long term fit.  
Medical paid 100% for employee
Dental, Vision, Life insurance, long term disability, 401-k, flexible spending accounts, generous PTO and company paid holidays. 

Legal Secretary 

We are looking for a Legal Secretary with a minumum  3- 4 yrs. Law Firm experience.  The successful candidate will be able to provide assistance during all phases of the litigation process, e-discovery database experience is a must.  This is a newly added position due to the growth in caseload.   We see ourselves as family and we are looking for the next valued team member to join our firm.   We offer a work life balance culture and a team spirit atmosphere.

  • Supporting 3 a mix of partners and Associates; business litigation and employment litigation.  
  • Knowledge of Microsoft Office 365, Word 2016, Outlook 2016, Excel 2016, NetDocuments, CompuLaw calendaring capability a plus will tain.
  • Federal & State E-Filing experience a plus, will train
  • Knowledge of motions, discovery, evidence, litigation documentation, court rules, procedures, practices, etc.
  • Ability to prepare correspondence, memoranda, discovery, pleading and other legal documents from written and/or drafts; drafts standard correspondence and legal documents. Electronically file and hard copy file legal documents with appropriate courts in a timely manner.
  • Ability to read, write, proofread and perform minor editing (e.g., punctuation, grammar, spelling, California style of legal citation, proper formatting for a variety of legal documents). Maintain records, calendars, and filings. 
  • Ability to maintain case calendaring and deadline reminder systems; utilize master calendar system, update and monitor attorney(s) calendars. Ability to make and calendar appointments, schedule or reserve depositions and hearing dates.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Knowledge of legal principles and practices necessary to complete and handle legal documents.
  • Ability to read, sort, date and process incoming mail. Ensure that outgoing mail goes out the same day and is timely delivered. Use appropriate delivery services when necessary and follow up on timely delivery as may be necessary.
  •  Ability to assist and monitor attorney(s) time/billing entry; edit pre-bills as requested or necessary.
  • Ability to work with office services staff to coordinate large copy and scan jobs.


Meet Your Recruiter

Randi Carlson
Principal, Strategic Staffing,- Executive Search

As a partner with Mattson Resources, my focus is Executive Search and Business Development.  My passion is People and building client - candidate partnerships.  My joy is understanding our client’s company culture and the scope of each search request to make a perfect hire.  I thrive to be a trusted resource to both my client and candidate.  On-boarding top tier clients and working with career professionals to assist them in their job  search has been a rewarding career.  Mattson opened in 2007 with 5 employees, we have expanded our services and currently offer 5 specialty recruiting Divisions, Executive Search, Engineering, IT, Accounting, Office Professional and Skilled Technical.  It brings me much joy and satisfaction to be recognized as one of Orange County’s top Search firms year after year! 

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About Irvine, CA

Take the next step in your career journey in the vibrant city of Irvine, California! Nestled in the heart of Orange County, this thriving community offers unparalleled growth opportunities and an unbeatable quality of life. With its close proximity to stunning beaches, world-class shopping at South Coast Plaza, a bustling culinary scene featuring diverse cuisine options, and cultural attractions like the Irvine Museum and Irvine Barclay Theatre, Irvine has something for everyone. Whether you're into outdoor activities in Irvine Regional Park or catching a game at the Angel Stadium of Anaheim or the Honda Center, this region has it all. Explore our job listings today and discover why Irvine is the perfect place to advance your career!