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Assistant Property Manager - Commercial Real Estate

Dana Point, CA 92629

Posted: 03/04/2024 Employment Type: Direct Hire Industry: Project manager Job Number: 20536 Pay Rate: 70,000 - 85,000

Job Description


Assistant Property Manager - Commercial Real Estate / Dana Point 
Salary - $70,000 - $85,000 DOE 
Monday - Friday onsite 8:30 - 5:00 
Beneftis paid 100% for employee for employee 
Medical, Dental, Vision 

The ideal candidate must have commercial real estate management experience as well as strong analytical, communication and writing skills.  Participates in the management of the day-to-day operations of the Retail Projects.  Interacts and coordinates with Property Owners/Principles, Tenants, Contractors, Vendors and other individuals who support and are involved with the ongoing day-to-day operation of the Projects. Familiarity with standard property management, accounting procedures and financial reports preferred.  Strong multi-tasking skills required for this face-paced environment. 

Basic Duties and Responsibilities:

I. Office Management and Administration
  • Answer the telephone, taking messages, dispatching work orders and other responsibilities as may be required for the smooth operation of the properties.
  • Assist in the Administration of Tenant Leases.
  • Review, understand, and enforce lease terms.
  • Resolve tenant issues in a service oriented manner that promotes retention.
  • Computer proficiency.  Word processing skills and spreadsheet knowledge required.


II. Operations
  • Interact with all property vendors including but not limited to janitorial, HVAC, Security, Landscaping, etc. to ensure the property has daily coverage as contracted.
  • Maintain and follow up on all insurance certificates for vendors and tenants. 
  • Maintain and acquire all tenant and vendor contact information for files.
  • May be called upon to inspect the buildings and/or properties for cleanliness, verification of scheduled repairs and maintenance.
  • Work with Senior Management to follow-up on tenant complaints/issues.
  • Assist with tenant move-ins and move-outs.
  • Reports all pertinent events and activities to the Sr. Manager.
  • Expected to answer after-hour emergency calls when needed.
  • Assist with events and signage.


III. Financial
  • Assist with gathering information for annual operating and capital budgets.
  • Assist accounting manager and Sr. Manager with pursuing delinquencies as requested
  • Assist with accounts payable as needed

IV. Leasing
  • Assist and coordinate with utility companies for turn-on/off services for vacancies.

Minimum Qualifications
  • Previous strong Admin experience in Commercial Real Estate or other related field
  • California State Driver’s License
  • Self-discipline and self-motivation
  • Strong organizational and follow-up skills
  • Highly skilled computer knowledge, especially in Word and Excel
  • Be highly self-directed and goal and detail oriented, yet able to work as a team player
  • Working knowledge of accounting procedures and the budget process
  • Exceptional customer service skills


 

Meet Your Recruiter

Randi Carlson
Principal, Strategic Staffing,- Executive Search

As a partner with Mattson Resources, my focus is Executive Search and Business Development.  My passion is People and building client - candidate partnerships.  My joy is understanding our client’s company culture and the scope of each search request to make a perfect hire.  I thrive to be a trusted resource to both my client and candidate.  On-boarding top tier clients and working with career professionals to assist them in their job  search has been a rewarding career.  Mattson opened in 2007 with 5 employees, we have expanded our services and currently offer 5 specialty recruiting Divisions, Executive Search, Engineering, IT, Accounting, Office Professional and Skilled Technical.  It brings me much joy and satisfaction to be recognized as one of Orange County’s top Search firms year after year! 

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About Dana Point, CA

Ready to take your career to new heights? Explore our job opportunities in and around Dana Point, California, where the idyllic coastal town meets thriving career prospects. Nestled in Orange County, Dana Point offers a perfect balance between stunning beaches, like Doheny State Beach and Salt Creek Beach, and a bustling job market. With easy access to renowned landmarks like the Dana Point Harbor, exquisite dining options like Chart House and Waterman’s Harbor, as well as cultural hubs such as the Laguna Art Museum and Segerstrom Center for the Arts, job seekers here can immerse themselves in a unique blend of nature, art, and entertainment. Join us in this vibrant community, where career growth meets coastal charm.