Search Jobs

View open opportunities and apply.

Assistant Property Manager - Commercial Real Estate

Dana Point, CA 92629

Posted: 07/09/2024 Employment Type: Direct Hire Industry: Project manager Job Number: 20633 Pay Rate: 70,000 - 85,000

Job Description

Assistant Property Manager - Commercial Real Estate / Dana Point

Salary: $70,000 - $85,000 DOE
Schedule: Monday - Friday, 8:30 AM - 5:00 PM, onsite
Location: Dana Point
Benefits: 100% paid for the employee
Coverage: Medical, Dental, Vision, 401k 

Join our team as an Assistant Property Manager in the beautiful city of Dana Point! Enjoy competitive compensation and comprehensive benefits while contributing to the success of our commercial real estate projects.
We are seeking a dynamic and experienced Commercial Asst. Property Manager with a strong background in retail and office space. The ideal candidate will manage the day-to-day operations of our Class A Retail Projects, including a major property in Dana Point and two smaller properties in Mission Viejo and Costa Mesa.
Key Responsibilities:
  • Oversee daily operations of retail and office properties.
  • Interact regularly with property owners, tenants, contractors, vendors, and other key stakeholders.
  • Ensure smooth operations through effective property management practices.
  • Utilize accounting procedures and financial reports for property management.

  • Proven experience in commercial real estate, specifically in retail and office space management.
  • Strong multitasking skills to thrive in a fast-paced environment.
  • Familiarity with standard property management and accounting procedures is preferred.
  • Excellent communication and interpersonal skills.

Join our team and contribute to the success of our premier retail projects!
Overview of Duties:  
I. Office Management and Administration
  • Answer telephones, take messages, dispatch work orders, and perform other tasks for smooth property operations.
  • Assist in the administration of tenant leases.
  • Review, understand, and enforce lease terms.
  • Resolve tenant issues in a service-oriented manner to promote retention.
  • Maintain proficiency in computer skills, including word processing and spreadsheets.

II. Operations
  • Interact with all property vendors, including janitorial, HVAC, security, landscaping, etc., to ensure daily coverage as contracted.
  • Maintain and follow up on insurance certificates for vendors and tenants.
  • Keep accurate records of tenant and vendor contact information.
  • Inspect buildings and properties for cleanliness and verify scheduled repairs and maintenance.
  • Collaborate with senior management to address tenant complaints and issues.
  • Assist with tenant move-ins and move-outs.
  • Report all pertinent events and activities to the Senior Manager.
  • Respond to after-hour emergency calls as needed.
  • Assist with events and signage.

III. Financial
  • Gather information for annual operating and capital budgets.
  • Assist the accounting manager and Senior Manager in pursuing delinquencies.
  • Support accounts payable processes as needed.

IV. Leasing
  • Coordinate with utility companies for turn-on/off services for vacancies.
Minimum Qualifications
  • Strong administrative experience in commercial real estate or a related field.
  • California State Driver’s License.
  • Self-discipline and self-motivation.
  • Strong organizational and follow-up skills.
  • Proficiency in computer skills, particularly in Word and Excel.
  • Ability to work independently and as a team player.
  • Working knowledge of accounting procedures and the budget process.
  • Exceptional customer service skills.


Meet Your Recruiter

Randi Carlson
Principal, Strategic Staffing,- Executive Search

As a partner with Mattson Resources, my focus is Executive Search and Business Development.  My passion is People and building client - candidate partnerships.  My joy is understanding our client’s company culture and the scope of each search request to make a perfect hire.  I thrive to be a trusted resource to both my client and candidate.  On-boarding top tier clients and working with career professionals to assist them in their job  search has been a rewarding career.  Mattson opened in 2007 with 5 employees, we have expanded our services and currently offer 5 specialty recruiting Divisions, Executive Search, Engineering, IT, Accounting, Office Professional and Skilled Technical.  It brings me much joy and satisfaction to be recognized as one of Orange County’s top Search firms year after year! 

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Dana Point, CA

Ready to take your career to new heights? Explore our job opportunities in and around Dana Point, California, where the idyllic coastal town meets thriving career prospects. Nestled in Orange County, Dana Point offers a perfect balance between stunning beaches, like Doheny State Beach and Salt Creek Beach, and a bustling job market. With easy access to renowned landmarks like the Dana Point Harbor, exquisite dining options like Chart House and Waterman’s Harbor, as well as cultural hubs such as the Laguna Art Museum and Segerstrom Center for the Arts, job seekers here can immerse themselves in a unique blend of nature, art, and entertainment. Join us in this vibrant community, where career growth meets coastal charm.