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Executive Administrative Assistant
Posted: 04/14/2025
Employment Type:
Direct Hire
Job Number: 20817
Pay Rate: 85000-105000
Job Description
EXECUTIVE ADMINISTRATIVE ASSISTANT TO PRESIDENT & COO
Leading Maritime Services Company | Long Beach, CA | $85K-$105K
THE OPPORTUNITY
A prestigious, family-owned industry leader in maritime services is seeking an exceptional Executive Assistant to support their President & Chief Operating Officer. This is a high-visibility role working directly with senior leadership in an established company known for its professionalism and traditional corporate values.
ABOUT THE COMPANY
Our client is a well-respected company with over 25 years of successful operations along the West Coast. They maintain a professional, traditional corporate culture where attention to detail, polished presentation, and exceptional service are highly valued. Their Long Beach headquarters offers a stable, structured environment with excellent benefits and long-term career potential.
THE ROLE
As Executive Assistant to the President & COO, you will serve as the primary support for a dynamic, fast-paced executive who oversees multiple facilities and operations across the West Coast. You will be the face of the executive office, managing sophisticated calendar coordination, travel arrangements, and administrative functions while representing the company with the highest level of professionalism.
Primary Responsibilities:
You are a polished professional with exceptional interpersonal skills and a track record of providing high-level administrative support. You take pride in your professional appearance and demeanor, and you excel at anticipating needs before they arise.
Qualifications:
Qualified candidates who take pride in their professional presentation and administrative expertise are encouraged to submit a resume and cover letter explaining why your experience and approach make you the ideal candidate for this position.
Note: Our client maintains a traditional corporate culture and seeks candidates who will thrive in a structured, professional environment. The successful candidate will be someone who values polish, protocol, and exceptional service.
A prestigious, family-owned industry leader in maritime services is seeking an exceptional Executive Assistant to support their President & Chief Operating Officer. This is a high-visibility role working directly with senior leadership in an established company known for its professionalism and traditional corporate values.
ABOUT THE COMPANY
Our client is a well-respected company with over 25 years of successful operations along the West Coast. They maintain a professional, traditional corporate culture where attention to detail, polished presentation, and exceptional service are highly valued. Their Long Beach headquarters offers a stable, structured environment with excellent benefits and long-term career potential.
THE ROLE
As Executive Assistant to the President & COO, you will serve as the primary support for a dynamic, fast-paced executive who oversees multiple facilities and operations across the West Coast. You will be the face of the executive office, managing sophisticated calendar coordination, travel arrangements, and administrative functions while representing the company with the highest level of professionalism.
Primary Responsibilities:
- Complete ownership of the executive calendar, including scheduling, rescheduling, and ensuring all meetings are properly prepared
- Acting as the executive's liaison to staff, customers, and external contacts
- Managing travel arrangements for executives and staff with meticulous attention to detail
- Coordinating company events, including corporate lunches, holiday functions, and special events
- Processing expense reports, auditing invoices, and managing financial documentation
- Arranging appropriate gifts for employees, customers, and partners for special occasions
- Setting up meeting spaces with appropriate materials and refreshments
- Assisting with occasional personal arrangements for the executive
You are a polished professional with exceptional interpersonal skills and a track record of providing high-level administrative support. You take pride in your professional appearance and demeanor, and you excel at anticipating needs before they arise.
Qualifications:
- 10+ years of executive administrative support experience
- Impeccable professional presentation and communication skills
- Exceptional organizational abilities with a proactive mindset
- Advanced proficiency with Microsoft Office (particularly Outlook, Excel, Word, and PowerPoint)
- Experience managing complex calendars and travel arrangements
- Ability to maintain strict confidentiality and exercise excellent judgment
- Flexibility to manage changing priorities in a fast-paced environment
- High School diploma required, Associate's or Bachelor's degree preferred
- Notary Public certification preferred
- Salary: $85,000-$105,000 based on experience
- Comprehensive benefits package including no-cost PPO health coverage
- 401(k) with 5% company match plus profit sharing
- Stable work environment with long-term growth potential
- Monday-Friday, 8am-5pm schedule (100% onsite)
- Work directly with senior leadership in a respected company
- Apply your exceptional organizational and people skills in a meaningful way
- Join a stable, established organization that values professionalism and loyalty
- Utilize your experience and attention to detail to make a significant impact
- Be appreciated for your ability to maintain a polished, professional environment
Qualified candidates who take pride in their professional presentation and administrative expertise are encouraged to submit a resume and cover letter explaining why your experience and approach make you the ideal candidate for this position.
Note: Our client maintains a traditional corporate culture and seeks candidates who will thrive in a structured, professional environment. The successful candidate will be someone who values polish, protocol, and exceptional service.
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