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Legal Secretary

Ready to embark on an exciting career as a Legal Secretary? Join our team and dive into a dynamic industry with endless growth opportunities. As a Legal Secretary, you'll play a crucial role in supporting legal professionals, assisting in case preparations, and ensuring smooth day-to-day operations in law firms, corporate legal departments, and government agencies. This role offers a blend of innovation, societal impact, and job satisfaction, making it an ideal choice for those seeking a meaningful and rewarding career. Explore our job listings today and take the first step towards a fulfilling career in the legal field.

Legal Secretary, PI Firm, Plaintiff, 100% Paid Benefits!

Los Angeles, CA 90024

Posted: 02/06/2024 Employment Type: Direct Hire Industry: Legal Secretary Job Number: 20525 Pay Rate: $80,000-93,000

Job Description

Legal Secretary: Personal Injury Firm

Plaintiff’s Trial Law Firm Representing Clients in Personal Injury, Products Liability, Employment & Civil Rights Cases

Job Summary
The Legal Secretary is responsible for providing professional and administrative support to assigned attorneys across litigation, regulatory, and transactional practices. Assigned attorneys may include members of the firm’s Executive Committee and/or Management Board.

Schedule: M-F, On-site 
Location: Westwood, Los Angeles Area 
Pay Range: $80,000-93,000
This job will open up 4 days in office, 1 day remote after 6 months!

Job Responsibilities
  • Drafts and formats complex legal documents including motion/discovery shells, tables of authority/content, declarations, and proposed orders. 
  • Composes correspondence, reports, and presentation materials. Reviews prepared materials for accuracy, spelling, punctuation, and grammar.
  • Prepares and coordinates the physical and electronic filing and service of legal documents in a variety of federal and state jurisdictions.
  • Sorts and distributes mail in compliance with office policy and individual attorney preferences.
  • Maintains calendar of meetings, appointments, business travel, and special events for assigned attorneys.
  • Coordinates meetings, conferences, and special events including related travel arrangements. Gathers and prepares related materials for distribution in advance.
  • Receives and screens telephone calls consistent with office policy and individual attorney preferences. Refers matters to other staff and resources as appropriate.
  • Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person.
  • Enters, edits, and reviews attorney time entries. Partners with assigned Billing Coordinator on substantive formatting and preparation of client bills. 
  • Gathers and researches information to facilitate the completion of forms, processes, and other administrative tasks, including processing invoices and reimbursements and opening new matters.
  • Assists firm leadership, practice group leaders, and/or business managers with administrative or operational tasks as necessary.
  • Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information.
  • Possesses an understanding of firm policies and procedures. Directs questions to other staff and resources as appropriate.
  • Assists attorneys or staff with team support as needed.
  • Performs other duties based upon the unique practice of assigned attorneys.
  • The position requires a High School Diploma or GED. AA/BA/BS degree or equivalent specialized training is a plus.
  • The position requires a minimum of five (3) years of experience supporting litigation partners and other litigation attorneys.
Medical/ Dental Insurance, 401K Plan, Holiday, Bonus Plan
  • The medical insurance provider is Anthem Shield. The firm pays 100% of the premium. The policy is currently a Gold Full PPO 750/30 COPAY, $750.00 deductible.

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