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Legal Secretary

Ready to embark on an exciting career as a Legal Secretary? Join our team and dive into a dynamic industry with endless growth opportunities. As a Legal Secretary, you'll play a crucial role in supporting legal professionals, assisting in case preparations, and ensuring smooth day-to-day operations in law firms, corporate legal departments, and government agencies. This role offers a blend of innovation, societal impact, and job satisfaction, making it an ideal choice for those seeking a meaningful and rewarding career. Explore our job listings today and take the first step towards a fulfilling career in the legal field.

Legal Secretary

Cypress, CA 90630

Posted: 04/02/2024 Employment Type: Temp to Hire Industry: Legal Secretary Job Number: 20555 Pay Rate: No

Job Description

Temp to Hire Opportunity
40 hour work week on site, Monday to Friday
If and when the position transitions to Direct Hire the position will become hybrid
Part of a 5 person legal support team with 11+ attorneys in a Corporate setting for a large Japanese owned multinational corporation 
Business casual - sorry no jeans except Fridays

POSITION SUMMARY:

Under direct supervision, provides administrative, clerical and secretarial support to the General Counsel and Legal Department professionals.

The essential functions of the position include, but are not limited to the following:
  • Manage, organize, and maintain documents in paper or electronic filing systems.
  • Assist with the administration of export licenses under the supervision of the department’s export-control counsel.
  • Assist with the administration of the various aspects of the legal compliance program, including third party due diligence. 
  • Provide administrative support in filing UCC documents and assist in renewing/maintaining the same.
  • Coordinate travel arrangements for the professional staff.
  • Order and maintain office supplies.
  • Liaise with the Information Technology department relative to computer and technology matters.
  • Prepare first drafts of minutes of legal compliance committees and other meetings; proofread final minutes.
  • Maintain a master record of all legal compliance activity.
  • Prepare MS Teams Forms, Excel, Word and PowerPoint documents.
  • Assist in special projects, as needed.
  • Answer telephone, screen and route calls, take messages.
  • Prepare expense reports for employee reimbursement for the professional staff both internally and outside of headquarters.
  • Process payments for outside counsel billing and departmental expenses.
  • Administer calendars, schedule appointments, and coordinate meetings.
  • Prepare first drafts of and proofread and format final versions of various reports, agreements, and other documents.
  • Perform other duties as assigned.

EDUCATION AND EXPERIENCE:
  • Bachelor of Arts degree strongly preferred.
  • 3-5 years of administrative experience, preferably in a law firm, corporate law department or other professional setting.
  • Expert skills in MS Teams, Sharepoint, Word, Excel and PowerPoint.
  • Excellent computer skills, including high typing speed.
  • Excellent organizational and oral and written communication skills.
  • Detail oriented and able to work independently.
  • Ability to work in a flexible, multi-cultural environment.
  • Oral and written Spanish, Portuguese or Japanese skills a plus.

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