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Office Admin & Accounting - Oakland
Job Description
Location: Oakland
Reports to: District Manager
Schedule: Onsite, Monday - Friday, 8:00 AM - 5:00 PM
Salary: $52,000 - $72,000 plus bonus
Benefits: Medical, Dental, Vision, 401k with match
Position Summary:
We are seeking a full-time Office Admin & Accounting support professional to support our Branch operations and Accounting team. You will assist with billing, invoicing, purchase orders, and setting up new accounts with customers and vendors. Additionally, you will manage vendor contracts, bid forms, and vendor relationships. Responsibilities include entering employee time card information into the HRIS system, answering department phones, overseeing office equipment and repairs, and managing mail distribution. This role ensures efficient office operations while maintaining a high level of organization and support.
The essential functions of the position include, but are not limited to the following:
- Assist with preparation of weekly A/R billing. Enter invoices in customer billing portals as required in a timely manner.
- Follow up with customers on outstanding receivables as directed.
- Create Purchase Orders upon request.
- Prepare invoices for payment.
- Code payments for proper distribution.
- Maintain vendor relationships.
- Request information for new vendors and maintain client files.
- Process contracts upon receipt including e-files.
- Answer telephones and respond to general customer service inquiries and service support requests.
- Mail distribution and preparation including FedEx or other packages.
- Provide administrative support as needed for other office personnel including material research, bid forms, correspondence and other various reports as needed.
- Order service repairs for machines (printers, copiers etc.) and other office related services (telephone, data, etc.); order company and general office supplies.
- Perform other duties as assigned.
- 3-4 years of applicable experience.
- High school diploma required, college courses in accounting preferred.
- Must have strong work ethic, be well organized, manage time well and a self-starter.
- Must be able to follow standard filing procedures.
Meet Your Recruiter
Randi Carlson
Principal, Strategic Staffing,- Executive Search
As a partner with Mattson Resources, my focus is Executive Search and Business Development. My passion is People and building client - candidate partnerships. My joy is understanding our client’s company culture and the scope of each search request to make a perfect hire. I thrive to be a trusted resource to both my client and candidate. On-boarding top tier clients and working with career professionals to assist them in their job search has been a rewarding career. Mattson opened in 2007 with 5 employees, we have expanded our services and currently offer 5 specialty recruiting Divisions, Executive Search, Engineering, IT, Accounting, Office Professional and Skilled Technical. It brings me much joy and satisfaction to be recognized as one of Orange County’s top Search firms year after year!