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Receptionist/ Office Admin - Engineering Firm / Irvine
Job Description
Location: Irvine, CA (near Irvine Spectrum)
Type: Temp-to-Hire
Onsite position: Monday – Friday
Schedule options:  8:00 - 5:00, 8:30 - 5:30 or 9:00 - 6:00. Â
Pay: $20.00 - $23.00 per hour DOE
Environment: Small Office
Industry: Engineering FirmÂ
Join our team and contribute to the success of an innovative engineering company in Irvine! We are seeking a dependable, eager to learn team player that is collaborative and likes working in a smaller office environment.Â
Job Description:
We are seeking a proactive and organized Office Assistant to join our engineering company. The ideal candidate will provide administrative support, perform data entry, and assist with marketing-related activities. This role requires a self-starter with excellent attention to detail, strong communication skills, and a willingness to learn in a fast-paced environment.
Responsibilities:
- Administrative Support:
- General phone coverage (shared with other team members).
- Reviewing office-wide expense reports and timesheets.
- Assisting with equipment scheduling and check-out.
- Document review for project setup and close-out.
- Ordering lunches and organizing happy hours as needed.
- Data Entry & Record Management:
- Entering and maintaining accurate records in internal databases.
- Managing documentation and follow-ups for project-related tasks.
- Marketing Support:
- Assisting engineers with lead tracking, follow-ups, and project closure tasks.
- Supporting marketing efforts and internal proposal tracking.
- Experience with Access and/or SQL databases is a plus. Qualifications:
- High school diploma or GED equivalent.
- Exceptional verbal and written communication skills in English.
- Proficient in Microsoft Office Suite (Word, Excel, Teams, etc.).
- Excellent customer service and interpersonal skills.
- Strong organizational and time management abilities.
- Dependable, detail-oriented, and able to work independently after training.
- Comfortable with light physical tasks (e.g., arranging meeting setups, stocking supplies).
- Problem-solving mindset with a consultative approach to supporting office activities.
- This position offers significant flexibility in daily activities within standard business hours.
- Training will be provided on the job to ensure success in a fast-paced and dynamic work environment.
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Meet Your Recruiter
Randi Carlson
Principal, Strategic Staffing,- Executive Search
As a partner with Mattson Resources, my focus is Executive Search and Business Development. My passion is People and building client - candidate partnerships. My joy is understanding our client’s company culture and the scope of each search request to make a perfect hire. I thrive to be a trusted resource to both my client and candidate. On-boarding top tier clients and working with career professionals to assist them in their job search has been a rewarding career. Mattson opened in 2007 with 5 employees, we have expanded our services and currently offer 5 specialty recruiting Divisions, Executive Search, Engineering, IT, Accounting, Office Professional and Skilled Technical. It brings me much joy and satisfaction to be recognized as one of Orange County’s top Search firms year after year!